Enrollment Information

2021 Updated Fee Structure 

Welcome to the Camp Kudzu registration page! To register for a  program or event, please click the Register Now button below. For more information on programs and events, please see the FAQs section below.

If you have questions about the online registration process, please contact Mandy Conroy at mconroy@campkudzu.org or 404-250-1811.

Sign Up Now

There are two ways to enroll:

  • Enroll Now: Note that online applications will require payment information for the camp session’s deposit by debit or credit card. To access the online application please click here.
  • Enroll by Mail or Fax: Complete a paper application form and return it via fax or U.S. Mail. Faxed applications must include debit or credit card payment information. Mailed applications may include a check or money order. Call our office at (404) 250-1811 if you need a paper application mailed to you.

The final camp payment due date depends on the date of enrollment and camp session. All payments must be made before the start of the program.

Application process

  • Step 1: Create an account or sign into your previous account (online only)
  • Step 2: Complete an online application or paper application (*Note: you will receive an application completion email once your application is complete)
  • Step 3: Have a licensed health care professional in your child’s endocrinologist’s office complete and fax the Camp Kudzu Health Form
  • Step 4: Once your child has been accepted into a session you will receive an acceptance email
  • Step 5: Three to four weeks before the session your child is enrolled in you will receive the Camp Guide with more specifics on that session of camp (*Note: for Summer Camp, Sprouts, & Teen Retreat you will need to fill out the Blood Glucose Log prior to camp)

WAIT LISTS

Admission from waitlists depends on space availability by gender, age, session, and date of diagnosis. We have cancellations throughout the season and the quickest way to have your child moved off the waitlist is to make sure his/her application is completed in our system and ready to go. You will receive an email from Camp Kudzu confirming your waitlist status. Please note, campers on a waitlist are not required to pay the deposit. Should a spot become available, the deposit will be required once the camper is accepted into a session.

FAQs: Camp Kudzu’s Summer 2021 Registration

Our goal for the 2021 Season is to provide in-person programs and events for our Camp Kudzu campers. This information is shared to help answer and give more detail to often asked questions about the 2021 registration process, fees, and payment plans. 

What is the tier structure?

Camp Kudzu’s changes in the fee structure allow for the continued growth and strengthen the impact of the organization. Our passion and desire to impact that T1D community is stronger than ever. We need to ask more of those who can support Camp Kudzu’s work to pave the way for the sustainability of our scholarship program. More than 40% of our campers each participate and are able to take part in Camp Kudzu programs with the help of our scholarship program. We also realize this year the need will likely be greater.

With tier pricing, everyone can self-select the price level that fits them. Families that select Tier 3 are paying it forward, Tier 2 families support the financial stability of Camp Kudzu, and Tier 1 families can attend camp with the support of others.

A move to a tiered pricing structure has been part of Camp Kudzu’s Three-Year Strategic Plan adopted in 2019. The end goal is moving away from a fee-based structure entirely… yes, removing the financial barriers of attending a program. Currently, it is a Short-Term Solution that will lead to a Long-Term Strategy- $0 Camper Fee Model.

Tier 3: Camp Fee Plus Paying it Forward
Description: This fee more closely accounts for the true costs of camp. This option is for families who are able to cover the full camp fee and pay it forward for other families to continue having the opportunity to attend camp through our scholarship fund.

Tier 2: Camp Fee
Description: This is our camp fee and is a partially subsidized fee.

Tier 1: Scholarship
Description: This tier allows families to pay the portion of camp fees they can, and the difference is made up by monies from our scholarship fund. The fee will be determined by the information provided in the scholarship application. The minimum amount to participate in Tier 1 is $200. This would be a non-refundable registration fee and we will make every effort we can to work with you to get your camper(s) to camp.

We ask that participants choose the tier that is most suitable for their family. For those families who cannot afford Tier 1, additional financial assistance is available to ensure with scholarship funds, campers and their families can attend Camp Kudzu Programs.

If you have any concerns about paying the $200, please contact Mandy Conroy at mconroy@campkudzu.org or 404-495-4863

Cost of Camp:

Historically, every person in every program has benefitted from the generous support of our individual donors, foundations, civic clubs and organization, government grants, and corporate sponsors. The true cost of all our programs greatly exceeds our fees. In a traditional year, the cost (both direct and indirect) for a summer session per camper can exceed $1,500. The fee for a week of overnight camp in 2021 is $1,200.

For the first time in nearly 8 years, we changed the camper fee to move closer to the true accounting of the expenses of a camper at Camp Kudzu. Realizing that families have different abilities to pay, Camp Kudzu has instituted a three-tier fee program. The concept of tiered pricing is based on the principle that a family’s financial commitment should be proportionate to its financial resources.

Limited space available:

We are planning on and have budgeted to offer three sessions of resident camp and one session of day camp during the Summer of 2021. Additionally, the number of camper spots available during the resident camp sessions has been reduced from an average of approximately 225 campers to 150 campers each session. This reduction supports both the financial impact of COVID-19 on Camp Kudzu and our plans to have few people (campers and staff) on the footprint of the camp facility.

Explaining the 2021 Refund Policy :

Historically, Camp Kudzu has had a generous refund policy and although we had to make some necessary changes for 2021 policies, we will continue to work with each family to ensure we find the right payment plan. Last year, Camp Kudzu was able to honor all requests for refunds or credits. Although we did not produce summer camp, we continued to maintain a year-round operation and these refunds created a financial strain on our organization. In order to maintain the longevity of Camp Kudzu, we are asking families to make the same investment and pay the same expense that Camp Kudzu is obligated to pay in our contractual agreements and no more.

All registrations will require a nonrefundable deposit. This deposit is $200 for resident camp and $100 for day camp. In the event that a summer program is not held, deposits will be used to pay Camp Kudzu’s financial obligations made to and shared by our vendors and partners.

Payment schedule:

Families may request to only pay the non-refundable deposit to lessen their out-of-pocket money months out from the program date. The payments schedule allows for payments to be due as camp time approaches. Look at and understand the payment schedule.

  • Nonrefundable Deposit due at registration
  • 66 Days from the start of the program 25% of the balance is due
  • 36 Days from the start of the program 25% of the balance is due
  • 5 Days from the start of the program remaining balance due

Please note- In recent years, payments were spread out 6-8 increments starting in January and ended as camp started. There will be fewer payments however, the payments will be for larger amounts.

Call to action!

We are asking our community of families to share with us by completing the registration process prior to Wednesday, February 15, 2021. The amount of interest will be an indicator of demand and will be a key factor in Camp Kudzu offering 1 or 2 or 3 weeks of sleep away/resident camp this summer. This is not a hard and fast deadline; Camp Kudzu will accept registrations as there is space after this date. However, this information will be essential in planning for summer programs and determine the commitments we will need to make for summer 2021. We also want to make clear that we do anticipate limited space as we have already reduced the number of campers for each session as mentioned above.

Scholarship Program:

As the entire economy works on bouncing back from the health crisis, so will Camp Kudzu’s Scholarship Fund. Scholarships are awarded based on the need of the request and the availability of funds. Often, our donors and grantors have guidelines on how the money is to be awarded, i.e. geography of the state, income level, grade in school, the newness of diagnosis, etc.

Scholarship applications are built into the registration form. We do ask for proof of income documentation and a narrative of need to accompany the request. If your household can comfortably afford last year’s fee of $800 and no more, please share that on the application and we will work with you.

What goes into the "Cost" of camp?

A full schedule of family camps, 1-day programs, adventure outings, high school leadership training, continuing education opportunities for School Nurses, teen retreats, movie nights, Camp KudZoom, Ask the Medical Experts, panels, virtual pen-pals, and cohort meetings during doctor’s appointments make Camp Kudzu a year-round educational organization. In addition to the dollars raised through our fundraising efforts, program fees paid by families support Camp Kudzu’s work. In the past 21 plus years, we have evolved from a supergroup of volunteers sharing their garage space for camp supply storage camp supplies to a paid staff and an office that is more than an address at a mailbox store. There are both direct and indirect costs in maintaining the quality and consistency of the organization The impact waves of the recent global health crisis’ on Camp Kudzu have been significant. Camp Kudzu’s Leadership and Board of Directors took steps together to navigate the rocky time, which called for many tough decisions to be made. Some of these decisions included-

• Staff reorganized, eliminating three positions.
• All remaining Camp Kudzu Staff had a salary reduction across the board for the year.
• Part-time employees have a reduction in hours.
• Employees had to assume additional payments for health insurance costs.
• And, on top of the salary reduction, staff are scheduled to have 2 two-week furloughs in 2021.

NEED MORE INFO?

If you need assistance with an enrollment issue or want more information about a camp program, please contact us at (404) 250-1811 or registration@campkudzu.org.